How to create a data order
A data order is a request used to specify which registers, periods, populations, and external data you wish to use in the project.
A data order can be created in two ways:
Via Projects and Data
- Open Projects and Data
- Select Reorder
- Choose the project to which the data order relates
Via the Project Proposal
- Go to the Data packages section in the project proposal
- Follow the link Create a new order in the text at the top of the page
- A new data order is created automatically
Once the data order has been created, a new section called Order appears in the navigation menu. Here, you can choose whether to order register data, external data, or population creation.
Please note that for a new project, a data order can be created once a project proposal has been set up, but it can only be submitted after the project proposal has been submitted.
How to Order Register Data
Under Register Data, select the registers that should be included in or updated for the project. You can only choose registers from data packages that have either been requested or approved in the project proposal.
If the project proposal has already been approved and you wish to use registers from data packages that are not yet approved, you must create a resubmission. Registers from new data packages will only be processed once the resubmission has been approved.
Before selecting registers, you may specify the Preferred order period at the top of the page if the data should only be delivered for a limited time period.
By default, all variables within a given register are selected. If you wish to limit the selection at the variable level, click the ˅ next to Add and then select Limit variables.
Under Choose populations, choose which populations the registers should be extracted for. Under Distribution of registers on populations, specify which registers should be extracted for which populations.
If a full register extract is required, this must be indicated in the project proposal under the population description. The full register will then automatically appear as a population in the data order. If the project has previously been approved for a full population but this option does not appear, you should contact the project owner at Statistics Denmark.
If a population is uploaded to the project, it must be ordered as a population creation, as this is a prerequisite for it to be selected.
How to Order External Data
If the project uses data that is not register data, this should be added as External Data.
External data is added by:
- Creating an order (see above)
- Selecting the plus sign next to Processing of external data
- Entering a title, data source type (dropdown menu), and a brief description
- Uploading relevant attachments and variable lists. Read more about the requirements for linking of external data
External data is currently linked to populations in the same way as register data, and the distribution is specified per population.
How to Create a Population
If there is a need to create populations or if external populations are used, these must be created under Population creation. Once the population has been created, it can be selected in the data order.
To create a new population:
- Click Description under Population creation in the navigation menu
- Select Add Population
- Provide a descriptive title
- Briefly and precisely describe who the population includes and how it is defined
- Upload any relevant attachments
You must also indicate whether the population is uploaded or should be created by Denmark’s Data Portal. If the population is created from a project database, this should be marked with a checkmark.
If an existing population needs to be updated, select New Version. An overview of the project’s populations will be displayed. Select one, and the system will automatically create a new version that can be further edited.
Summary
Once the data order has been completed, a full summary is displayed. It is recommended to review this carefully to ensure that all necessary data has been included. The data order can then be submitted.
Note: For new projects, the data order can only be submitted once the project proposal has been submitted. For already approved projects, a data order can always be submitted within the framework of the most recently approved project proposal.
Data orders
Is a data order always required to have data transferred to a project?
Yes. A data order must always be created and submitted, and it also serves as documentation of which data are included in the project.
Can a data order contain multiple elements, such as register data, external data, and a population?
Yes. When completing the data order, you may submit your entire order at once. However, an expansion requires that the project proposal is updated. If you want to order register data from a new package and already approved external data, you may create two separate orders. The order for external data can be submitted immediately, while the order for register data requires a resubmission of the project proposal before it can be submitted.
Can I cancel an order that has been created?
Yes. You can cancel an order before it is sent to Statistics Denmark by going to ‘Projects and data’ and clicking the three dots next to the order. Here you can select ‘Terminate order’.
Does the data order replace the previous email correspondence with Statistics Denmark?
It does not fully replace previous email correspondence. Price quotes will still be sent by email, and clarifications and guidance will also continue to take place by email or phone.
Data packages
Can data be ordered from data packages that are not approved?
Only if the project proposal is still open. When selecting a register from a non-applied-for data package, the package will be added to the project proposal. If the project proposal is already approved, registers can only be ordered from approved data packages. In this case, a resubmission of the project proposal is required to argue for the necessary data packages.
Do data orders for register data need approval from Statistics Denmark when the data package is already approved?
No. A data order does not require additional approval, but a staff member at Denmark’s Data Portal must process and price the data order according to the project’s pricing model.
Does it cost anything to add new registers within an approved data package?
It depends on the project’s pricing model. Projects on the new pricing model have all register orders within an approved package covered by the package payment and receive them without additional charges. Projects on the old pricing model pay for register deliveries as usual. All projects will transition to the new pricing model with their first data order after 31st of December 2026.
Variables
If only a few variables from a register were previously delivered, can the entire register now be transferred?
As a general rule, all variables in a selected register are delivered. Unless you wish to limit the variables, no further action is needed.
If a register is missing a variable in an existing project, what should be done?
If a variable is missing, you may order the register again and receive all variables.
Populations
Do all projects need to specify a population?
Yes. All projects must specify at least one population in order to order data. For projects with multiple populations, you must indicate which population the data should be extracted for. For projects with only one population (e.g., full register extract), that population will be preselected. If new population delimitations are needed for register data, the population creation must be ordered. It can then be selected as the basis for delimiting register data.
Must a population always be specified in a data order?
Yes. A data order must include an approved population (e.g., full register extract).
Project databases
How is register data handled if it was previously ordered directly from Statistics Denmark but now exists in the project database?
Each data order is independent of previous orders. The data order indicates whether data will be delivered from the project database or from Statistics Denmark. There are no restrictions based on where data was previously delivered from.
Can future years still be pre-ordered?
Yes. When selecting register data, you can open each dataset via the shopping cart and complete ‘Pre-order’. At present, you must always create a data order when retrieving data from the project database.
Why order population creation via the project database?
If the project requires a delimited population, the project database may choose to create it. If register data is needed that the project database does not have, Denmark’s Data Portal can extract register data for the population created by the project database.
Can the data manager still create populations manually?
Yes. The data manager can still create populations independently.